Introduction to BWC Policies

Developing and implementing clear policies and procedures for body-worn cameras (BWCs) is essential for ensuring their effective, legal, and ethical use. A well-structured policy provides guidance for personnel and builds public trust by demonstrating a commitment to transparency and accountability.

1. Purpose and Objectives

Begin with a clear statement outlining the purpose of BWCs within the organisation. Objectives may include:

• Enhancing transparency.
• Gathering evidence for investigations and court proceedings.
• Improving officer safety.
• Building public trust by providing a clear account of incidents.

2. Scope of the Policy

Define who within the organisation is required to use BWCs, such as frontline officers or specific units. Also, specify:

• The circumstances under which BWCs should be used.
• Situations or roles where BWC use may not be appropriate, with clear explanations for these exemptions.

3. Activation and Deactivation Protocols

Provide clear guidance on when to activate BWCs, typically at the start of interactions likely to result in enforcement actions, such as:

• Traffic stops.
• Searches or arrests.
• Responding to incidents where recording is beneficial.

Outline deactivation protocols for situations where recording is no longer necessary, such as:

• After a scene has been secured.
• When entering private premises where recording might be inappropriate.

Include instructions on handling public requests to stop recording and allow for officer discretion in unforeseen circumstances, ensuring any deviations are documented.

4. Notification to the Public

Require officers to notify individuals when recording, where practical. Notifications can include:

• Verbal statements, such as "This encounter is being recorded on my body-worn camera."
• Activating visual indicators, like a flashing light on the device.

Specify exceptions where notification may not be possible, such as during rapidly evolving incidents.

5. Data Management and Storage

Provide detailed procedures for the secure handling and storage of BWC footage, including:

• Automated uploading of footage at the end of shifts.
• Labelling files with accurate metadata (e.g., date, time, incident number).
• Using secure, encrypted storage systems with controlled access.

Define retention periods, balancing evidence preservation with data protection obligations. For example:

• Non-evidentiary footage may be deleted after 30 days.
• Evidentiary footage should be retained longer if required for investigations or legal proceedings.

6. Review and Use of Footage

Establish procedures for reviewing BWC footage, including:

• Random checks to ensure compliance with policies.
• Targeted reviews following incidents or complaints.

Clarify how footage may be used in investigations, legal proceedings, and training programmes to improve performance and highlight best practices.

7. Privacy Considerations

Address how the organisation will balance transparency and accountability with privacy rights, especially in sensitive situations. Provide guidance on:

• Recording in private spaces.
• Redacting footage to protect the identities of individuals not relevant to an investigation.
• Responding to subject access requests.

8. Accountability and Compliance

Include provisions for regular audits to ensure policy compliance. Audits should assess:

• Whether cameras are activated as required.
• How footage is stored and managed.
• Whether officers follow notification protocols.

Outline consequences for non-compliance, including disciplinary measures for the misuse of footage. Consider reporting on BWC usage through public-facing reports to demonstrate transparency and accountability.